INFO: Disclaimer
IRIS Connect is not providing you with definitive legal advice, ultimately it will be up to the school and your DPO to decide on your policies for GDPR. However, we do want to pass on to you the experience that we have gained from working with hundreds of schools and the practices that they have followed.
Some example documents are provided, these are designed to provide an indication of what appropriate documentation might look like. Your school and DPO should carefully consider how they inform your policies, getting further advice where appropriate.
Privacy Notice
Your privacy notice should take into account the data collected by the system, the use it is put to and anybody you are sharing it with. Here is a template from the DFE that you can use if you are creating a new privacy notice.
Below is an example, with the following answers to the DFE privacy notice template:
| The categories of pupil information that we process include: | Images, audio and video recordings. |
| Why we collect and use pupil information |
To support pupil learning through the professional development of our teachers.
(To support pupil learning in itself is probably enough, but there is no harm in being as transparent as possible) |
| How we collect pupil information | Video and audio recordings. |
| Who we share pupil information with | Selected schools with which we collaborate for professional development. |
| Why we regularly share pupil information |
Selected schools with which we collaborate for professional development.
We collaborate with selected schools for teacher professional development using a secure video system. The use of this system enables our teachers to collaborate around practice and gain feedback from expert teachers in other schools. (You may wish to specifically add the names of the schools, school partnership, trust or programme providers that you work with here for complete transparency) |
| Where the data is stored | The videos are captured, stored and shared within the IRIS Connect system which is a secure, dedicated professional development system. Further information can be found here. |
| How long the data is stored |
The data is stored in line with our organisations Data Retention Policy/[add duration] |
| The basis is the data collected | The lawful basis that the data is being collected is Public Task [edit as required, depending on what was decided as per here] |
Example Summary Text
Data will be shared with other education organisations solely for the use of teachers’ professional development. Data will only be shared through a secure online platform which ensures our organisation remains the Data Controller at all times. This data will not be able to be shared on by those who have access to it and will only be shared for the duration required for that professional development.