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IRIS Connect and the Teach First Training Programme: Guidance for schools - FAQ

 

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Teach First: Introducing our collaboration with IRIS Connect and Teach First

We’ve worked hard designing the best Training Programme experience to support our
schools and the communities you serve. One of the changes we’re excited about is our collaboration with the team behind the IRIS Connect technology.


IRIS Connect is a video reflection tool used for teacher development. It’s a critical tool in our approach to
helping our teachers progress quickly.


It allows reflection, observation and feedback to take place remotely, which means teachers and support
roles can assess progress more easily and more frequently. Support roles will also be able to interact
regularly with teachers and respond faster to development needs.


IRIS Connect improves reflective practice, peer collaboration and coaching opportunities. These are all key
to developing effective teachers and leaders. Users can choose when to record, reflect or share their
practice and base this around their developmental needs.


It also allows support roles to conduct remote assessments and provide targeted feedback during coaching conversations, which both strengthens the coaching relationship and enhances development.


Have more questions about how we’ll use IRIS Connect on the Training Programme? Have a read of
our frequently asked questions below.


What is IRIS Connect?

IRIS Connect is a video reflection tool designed to enhance teacher development. Made up of a cloud-based platform and an app that can be downloaded onto any Android or iOS device, it enables teachers to record their practice, reflect on their teaching and even share practice for contextualised feedback. With its encrypted and permission-led security features, recordings are unable to be accessed or shared by anyone other than the individual user.


Where will Teach First use it?

All trainees on the Teach First Training Programme will be using IRIS Connect during Summer Institute and in school from September across both years of the programme.

 

Who is funding Teach First’s use of IRIS Connect and is there a cost implication for schools?

There is no cost implication for schools. The use of IRIS Connect was included as part of our funding model with the DfE for the Training Programme cohort.


Are Teach First providing schools with the hardware/devices and funding the software?

Teach First will provide trainees with a starter kit that includes an Android device, stand and Bluetooth microphone. Further information provided below:
• The starter kit device will arrive pre-loaded with the IRIS Connect app
• If for any reason the starter kit device is lost or stolen it can be wiped remotely as an additional
security measure
• Any software or device updates can be applied remotely and/or automatically.
Trainees will be expected to return the kit at the end of their Training Programme. We’re working on the
guidance and process for trainees related to providing them with the equipment.

 

How will our trainees in our partner schools use IRIS Connect on the Training Programme?

Teachers can use IRIS Connect for lesson recordings for their development, in one of three ways:
1. Self-reflection – they review the video clip and personally evaluate their practice in relation to their
areas of development
2. Feedback / coaching – they share specific clips of a video with their support role or mentor to
receive feedback or coaching on an aspect of their practice
3. Peer-reflection – they share recordings with other teachers in their school who they’re permitted
to receive feedback from or share good practice with. This is strictly controlled, and the teacher, in
collaboration with the school will decide who to share it with, and when to share it. This is an
efficient and secure way to develop through collaboration.


What are the other benefits of using IRIS Connect?

• Users of the tool can watch their lessons, reflect where they need to focus and work on that, or
speak to their support role with targeted questions.
• Improved functionality to undertake video observations and supplement with in-person observations.
• Improved functionality to improve skills and progression as users can reflect on a recorded
observation.
• Supports more targeted reflections (e.g. trainee and Development Lead or mentor can now focus on
this week's development needs across a number of lessons).
• Support roles can help from further afield, which allows us to support more remote locations.
• A Development Lead with a specialism can offer support to a trainee who may be coached by
another Development Lead
• Mentors can observe classroom practice that they may normally not be able to due to other
commitments – they can view the practice when convenient for them and view specific snippets or
whole lessons as needed (depending on what the trainee has uploaded for you to view)

 

Does the use of IRIS Connect replace any in-person interactions from Teach First Development Leads or mentors?

IRIS Connect is designed to improve the quality of interactions between the Development Lead / mentor and trainee. The model proposes ten Development Lead interactions in Year 1, and four in Year 2. Some of these interactions will be delivered remotely and Development Leads will have flexibility on whether to use in-person coaching or remote instructional coaching via IRIS Connect.

What training and information will schools get on IRIS Connect, and what is the time commitment?
The use of IRIS Connect by mentors and Development Leads is not an additional requirement, as it intends to be used as an option for some of the reflections on classroom practice that already take place in-person. We’re reviewing the training model for mentors holistically, and we’ll share further information closer to Summer Institute. Our training model for mentors will be sensitive to the additional burdens felt by schools this year.


How are mentors being asked to use IRIS Connect with trainees on the Training Programme?

We know our mentors are extremely busy and their work with our trainees is invaluable. All of our Training
Programme mentors of trainees will be provided with a standard license for IRIS Connect.
Excitingly, IRIS Connect will provide mentors with more flexibility in how and when they’re able to support
their trainees and can reflect on their trainee’s classroom practice at a time and place that suits them.

 

If my trainee or mentor needs tech support with the tool in school, who will help us?

It’s important to us that a robust support package was available for our schools so if a technical hitch does come up, you can quickly get back on your feet.
With that in mind, we agreed an additional level of direct support to our IRIS Connect users where technical problems may occur, such as firewalls not allowing access, users unable to upload videos, microphones not connecting, etc.
IRIS Connect have extensive experience in navigating these issues in schools and it makes sense for them
to provide this support. You can contact the IRIS Connect Support Team using their Live Chat feature on the bottom right-hand side of their platform or website from 8.30-5.30 Monday – Friday. For out of hours' contact you can get in touch here.


What if my school struggles with a poor internet / wifi connection?

The recordings of classroom practice on IRIS Connect isn’t contingent on an internet connection, but a
connection is required for the upload to the app’s server (this can be anywhere – not necessarily at school). IRIS Connect already supports schools all over the world and has developed the software to work in some poor bandwidth locations (e.g. Nepal), they have built in functionality to support video uploads in poor connection areas. Rural locations and locations that are much further afield are one of the motivations for using IRIS Connect for exactly the reason that it provides more options for supporting and developing trainees beyond physically visiting the school.


What happens if my school already uses IRIS Connect?

We recognise schools may be using IRIS Connect in different ways to support teaching and learning.
Licenses will be required for each trainee and mentor irrespective of the school's existing IRIS Connect agreement to reflect that content is being created for use in association with the Teach First Training Programme. We have agreed a pricing structure with IRIS Connect that reflects the properties of the Training Programme, which are different to an in-school solution. Our contract with IRIS Connect reflects the volume of licenses and the different users - trainee, mentor, Development Lead - there is no saving to Teach First if the school already has a license

 

What security is in place to ensure safeguarding?

IRIS Connect invest heavily in maintaining the security of their online environment and videos remain
encrypted when stored here. Once uploaded, only the trainee has access to the video. They can review the video, edit it, add time-stamped comments, and merge it with other videos to create a show reel. They can then share the video with their support roles and selected other trainees. Once shared, only those with access to the video can add comments for feedback. The trainee may decide that this video was for their own reflective practice and not share it with anyone.
As part of the procurement process for video reflection we included requirements that mitigate the risks
associated with classroom recording. IRIS Connect have a unique product that provides a powerful reflective tool which also has in-school safeguarding built in by design.


Classrooms are recorded using a dedicated IRIS Connect app on the Android device (a tablet). This app
does not allow playback of videos nor does it store the video alongside other videos on the tablet. The
classroom video is stored within the app itself and is encrypted. Videos cannot be shared, edited or viewed in the app, but they can be deleted. When ready the app will upload the encrypted video to the IRIS Connect online environment. Schools can request access to the video and IRIS Connect will provide access under agreed circumstances, e.g. where linked to a safeguarding issue.

 

Is Teach First’s use of IRIS Connect a response to COVID-19?

No – it formed part of our submission to the Department for Education for delivery of the Training Programme for the cohort and beyond. IRIS Connect has been part of our planning for over two years. It is based on research and evidence that demonstrates how self-reflection using video footage helps teachers develop. As part of the strategic planning we are considering how it can be used on other programmes beyond teacher training.

 

Is there a demo available for partner schools?

There are a number of videos on the IRIS Connect website that are a good starting point. Alternatively, IRIS Connect are happy to talk directly to any schools interested in exploring the features in more detail.

 

Are there any testimonials available from schools already using it?

There are a number of existing testimonials and case studies on the IRIS Connect website.


Where can I find out more information about IRIS Connect?

Here are some helpful links if you would like to find out more about IRIS Connect:
• IRIS Connect Security
• GDPR
• FAQs


If you have further queries, the IRIS Connect website has a live chat feature (located bottom right of the
screen) where you can get immediate support or answers.


Who do I speak to if I have questions about how IRIS Connect will be used in my school as part of the Training Programme?

Existing partner schools – please speak to your usual Teach First contact in the first instance.
All other schools – If you have a question about the programmes we offer to schools please contact us
here, selecting the name of the programme you’re asking about from the drop-down menu, and someone will be in touch with you

 

What does the school need to do?

Schools on the Training Programme must appoint someone as the IRIS Connect Lead for their school; this person will sign the Data agreement with IRIS Connect (separate from the Teach First School Partnership Agreement).

This person will receive an invite from IRIS Connect as the school year approaches, the individual will need to login to IRIS Connect and confirm the user account creation and programme enrollment. For further guidance on these steps within IRIS, please view the what I need to do article.

The IRIS Connect Lead acts as the Organisation Administrator (who must be a senior member of staff) that must manage the Organisation’s compliance with the Data Processing Agreement and is responsible for making day to day decisions about the management of user accounts, recorded data, permissioning collaboration groups, data sharing and the monitoring of data recorded by your Organisation including the review of any flagged content.

If the school does complete the enrollment approval process on the IRIS Connect platform the Trainees and Mentors will not be able to make full use of the platform's functionality until this is accepted.

 

What is the school agreeing to with regard to IRIS Connect?

The School agrees to the use of IRIS Connect in school and sign documents required by IRIS Connect on the dates specified. In doing so, the School enables trainees to use a device provided by Teach First, with the IRIS Connect recording app installed, in the classroom for the purpose of capturing video footage. Undertaking / agreeing the following:
•To provide a lead contact for the School to IRIS Connect who can agree to IRIS Connect’s terms and conditions and activate the system at the School.
•To agree to the use of IRIS Connect in school and sign documents required by IRIS Connect on the dates specified.
•To allow trainees to use IRIS Connect in the classroom as a form of capturing observation (referred to as video reflections) by recording classroom practice including other staff and pupils.
•To allow the Mentor to provide feedback by way of commentary using IRIS Connect.
•To ensure that every School staff member (including Mentors) who needs an account signs an End User Agreement with IRIS Connect and requires those users to comply with those terms.
•Teach First will provide the School email address of each relevant Trainee and Mentor to IRIS Connect to initiate account opening.

 

Who will have access to the recording?

Access to the recordings by default is only given to the recording owner (the person who makes the recording). As part of the Teach First programme they will be able to share to anyone within their organisation who has an IRIS Connect account, as well as their mentor and DL.

What measures should the school put in place for the use of this platform (such as training, staff awareness)?

Some guidance provided by Teach First is here -Record and Sharing Policy

The IRIS Connect system is designed to minimise the need for additional security measures and training. However you may find this checklist useful  -Admin Getting Started Checklist

Do I need to use the anonymisation filter when recording?

The IRIS Connect system is a closed system (rather than a public website) so most organisations don't feel the need to anonymise their recordings as sharing of their data is restricted to internal use. However, depending on the requirements of the school and the data subjects, we have a number of tools to help with data minimisation.

Who owns/controls the data?

The school are Data Controllers of their data. IRIS Connect act as Data Processors. A senior leader at the school is nominated by the school to act as the IRIS Connect administrator. Teach First users are able to share with other users in their organisation. External cross-organizational sharing is restricted within the IRIS Connect platform by default and is only able to be approved with the permission of an administrator. Further information on sharing is here.

 

Whose hardware will be used to record the videos?  

Either schools or personal devices, depending on school policies and available devices. All recordings should be done using the IRIS Connect Record app which securely records, encrypts, uploads to the users's password-protected account on our platform then removes the files from the device

What will happen with the data/how long will it be held?

The school is the data controller so they are in control of how long it is stored/when it is deleted.

 

Where will the data be held? 

Within the IRIS Connect system - hosted on Amazon AWS Ireland 

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